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dcs plus solutions for Professional Congress Organizers-1

Simplify congress management and maximizing control and revenue

Our solutions were designed specifically for Professional Congress Organizers who need to streamline bookings and logistics for congresses of all sizes. As managing the logistics of a congress is a multi-step process, we aim to provide you the right tools to streamline the entire process, so you can focus on delivering a seamless experience.

Professional Congress Organizers often face intense pressure to secure a large volume of accommodation in a short period, manage rising hotel rates, and coordinate hundreds or thousands of individual bookings, all while minimizing internal workload. Our solution tackles these challenges by aggregating inventory from both wholesalers and your own contracted hotels, ensuring wide availability and competitive offers in a single, streamlined search. You can prioritize preferred properties, apply event-specific pricing, and display only the most relevant options for each congress. At the same time, our automation handles the full reservation flow, from attendee room search to payment, invoice, and voucher delivery, without manual intervention.

With dcs plus tools like TINA, IRIX, and AIDA, the result is a scalable, efficient process that reduces operational overhead and maximizes both customer satisfaction and congress profitability.

Automated workflow for your operational needs

From creating a congress page, to enabling attendees to search, book, and pay, and automatically receive their voucher and invoice, every step is streamlined. The same interface handles group bookings, phone requests, and custom offline sales, giving your team full visibility and control.

PCOs-solution-diagram
Automate the full operational workflow

From creating branded congress pages to enabling attendees to search, book, pay, and instantly receive invoices and vouchers, every step is automated. This reduces manual intervention, eliminates inefficiencies, and increases efficiency.

Secure venue-based accommodation with ease

Aggregate inventory from wholesalers and contracted hotels, apply event-specific pricing, and automatically display the nearest and most relevant options for attendees,  ensuring availability and competitive offers. 

Ensure financial accuracy and compliance

Manage payments across multiple accounts, automate invoicing and reconciliation, and integrate seamlessly with external accounting systems to guarantee transparency and financial control. 

Drive smarter decisions with custom reporting

Access detailed financial, inventory, and attendee behavior reports. Track supplier performance, monitor event profitability, and gain real-time insights to improve future congresses.

Branding opportunities

Strengthen sponsor visibility with customizable congress pages. Deliver a premium attendee experience through event-specific layouts and branded touchpoints that reinforce credibility and create additional revenue streams.

  • Combine inventory from wholesalers with own hotel contracts
  • Define allocations and commitments for own contracts
  • Set allotments for groups
  • Setup automatic price rules per congress/market/location/etc.
  • Manage mark-up and comission per congress, sales channel or supplier
  • Add relevant hotel information for attendees
  • Define what suppliers are available for each congress
  • Issue automatic invoices to clients in different formats depending on congress location
  • Issue automatic receipts depending on congress location
  • Issue cumulated invoice for groups
  • Accept Credit Card payments and automatic processing of the payments
  • Automatic balance between supplier invoices and issued invoices
  • Export fiscal data to your accounting software
  • Integrate financial content from accounting software
  • Generate inventory, reservations and financial reports for both you and your large customers.

 

  • Manage reservations received on all sales channels, online and offline
  • Manage reservations both automatic or manually
  • Setup automatic price rules that include comission, mark-up, special offers, recommended locations, etc.
  • View reservation history, payment information, reservation status

 

  • Manage sales channels, offline and offline
  • Create congress pages with available booking dates default form dates, venue location, venue image and description, congress options
  • Manage available payment methods per congress
  • Manage banners and background images for each congress
  • Manage availability and offers depending on sales channel

 

  • Manage automatic invoicing rules
  • Manage automatic reservation processing rules
  • Manage automatic quality control tools
  • Manage automatic notification rules
  • Manage other automatic processes

 

Uzi Drori, Director of Information Systems kenes group and dcs plus
Uzi Drori, Director of Information Systems
"Back in 2014, we were looking for a professional partner, able to provide us a world-class experience through robust and reliable technology. That was the moment we started the collaboration with dcs plus. Choosing dcs plus platform proved to be the right tech investment decision - we discovered innovative capabilities in a complex platform able to deal with so many scenarios and situations found in the daily operation of a global PCO.But the software wasn’t the only thing that optimized our company’s performance – it was also the support and services provided by dcs plus team that made their offering complete. The team’s expertise and professionalism, the quick and responsive support saved us valuable time and translated also into great advice and consultancy for Kenes. dcs plus has managed to deliver us excellence by bringing together superior products and services and offering us all the necessary support to use them to their full potential.